Administrative Specialist 1 / Trainee 1 /Trainee 2

ALBANY, NYPosted 30+ days ago

Job summary

• Job post source

  This job is directly from New York State Department of Civil Service

• Job overview

  The Administrative Specialist 1 / Trainee roles support the Office of Human Resources and Administrative Planning in managing staffing, personnel transactions, and modernization initiatives to improve service delivery within the department.

• Responsibilities and impact

  The role involves supervising administrative support staff, managing employee leaves and benefits, overseeing recruitment workflows, maintaining communications with internal and external stakeholders, generating reports, assisting with telecommuting applications, and supporting personnel training and internal control reviews.

• Compensation and benefits

  The position offers a comprehensive benefits package typical of New York State government roles, including health insurance and retirement plans; telecommuting up to 50% may be approved with management consent.

• Experience and skills

  Candidates must have a bachelor's degree with varying levels of professional administrative experience depending on the specific trainee or specialist level; preferred skills include strong organizational abilities, discretion, and proficiency with Microsoft Office Suite.

• Career development

  Employees hired under the NY HELPS program may transition from non-competitive to competitive status and participate in promotion examinations, indicating clear pathways for career advancement within the state civil service system.

• Work environment and culture

  The department values diversity, inclusion, and a dynamic workforce, promoting equal opportunity and accommodating employees' needs, with a partially remote work option under approved telecommuting guidelines.

• Company information

  The New York State Department of Civil Service is the central personnel agency for the Executive Branch, serving about 150,000 employees, and is responsible for workforce recruitment, health insurance administration, and civil service management across state and local government.

• Team overview

  The position reports to the Associate Director of Human Resources and involves working within a growing team responsible for human resources and administrative planning functions.

• Job location and travel

  The job is located in New York State with potential for up to 50% telecommuting upon approval.

• Application process

  Applicants must clearly demonstrate how they meet minimum qualifications in their resume and provide necessary documentation such as degree verification; accommodations are available upon request during hiring.

• Unique job features

  The role is distinguished by its involvement in key modernization efforts within the department, supervisory responsibilities over administrative staff, and participation in state-wide workforce initiatives like NY HELPS and disability hiring programs.

Company overview

The New York State Department of Civil Service is a governmental agency responsible for overseeing the employment and human resources functions for New York State's public sector workforce. It administers civil service laws, manages the state's merit system, and conducts examinations to ensure fair and equal employment opportunities. The department plays a crucial role in staffing various state agencies by providing a structured and standardized hiring process. It also offers guidance on employee benefits, classification, and compensation, contributing to efficient and effective public service delivery.

How to land this job

• Tailor your resume to emphasize your experience managing administrative support functions, overseeing workflow, and supervising staff, aligning with the Department's need for managing multi-use mailboxes and employee inquiries.

• Highlight your knowledge of human resources processes such as employee leaves, benefits, and compliance with agency guidelines, demonstrating your capability to handle complex HR communications and BSC issues.

• Apply through multiple channels including the New York State Department of Civil Service's official website and LinkedIn to maximize your exposure to the hiring team.

• Connect on LinkedIn with current employees in the Office of Human Resources and Administrative Planning; use ice breakers like commenting on recent Department modernization initiatives or asking about their experience managing recruitment workflows.

• Optimize your resume for ATS by including keywords from the job description such as 'human resources,' 'employee benefits,' 'workflow management,' 'recruitment tracker,' and 'administrative support' to ensure your resume passes initial screenings.

• Use Jennie Johnson's Power Apply feature to automate tailored resume customization, find multiple application portals, and identify relevant LinkedIn contacts, allowing you to focus your time on networking and interview preparation.