Administrative Associate II/S

EAST LANSING, MIPosted 18 days ago

Job summary

• Job post source

  This job is directly from Michigan State University College of Engineering

• Job overview

  The Administrative Associate II/S at Michigan State University College of Engineering manages financial, HR, purchasing, and facilities functions for University Communications and Marketing, supporting strategic initiatives and ensuring compliance with policies.

• Responsibilities and impact

  The role includes managing budgets, approving expenditures, overseeing HR processes, supporting staffing needs, handling procurement and vendor relations, supervising staff, and assisting with IT and space projects.

• Experience and skills

  Requires a bachelor's degree or equivalent experience in business, accounting, or related fields with 5-8 years of relevant experience; preferred qualifications include a master's degree, 8-10 years fiscal officer experience, HR and supervisory skills, proficiency with EBS systems and Microsoft Office, and higher education experience is desirable.

• Career development

  Opportunities include continuous learning, professional development, and staff growth through training and leadership roles.

• Work environment and culture

  The position supports a flexible, remote-friendly work environment and values teamwork, collaboration, process improvement, and adaptability.

• Company information

  Michigan State University College of Engineering is a leading public research university promoting awareness and connection through its University Communications and Marketing unit.

• Team overview

  The candidate will join the University Communications and Marketing unit, working closely with leadership and staff to manage financial and HR functions.

• Job location and travel

  The position is remote-friendly with some duties performed remotely as mutually agreed, based at Michigan State University.

• Application process

  Applicants must submit a cover letter, resume, and three professional references before the bidding eligibility deadline of 07/22/2025 at 11:55 PM.

• Unique job features

  The role is distinguished by its comprehensive oversight of finance, HR, procurement, and facilities within a university communications unit, with opportunities to lead strategic initiatives and implement financial systems.

Company overview

Michigan State University College of Engineering is a prominent academic institution specializing in engineering education, research, and innovation. It offers undergraduate, graduate, and doctoral programs across various engineering disciplines, including mechanical, civil, electrical, and computer engineering, among others. The college generates revenue through tuition, research grants, industry partnerships, and alumni contributions, while fostering cutting-edge advancements in technology and applied sciences. Established in 1885, it has a rich history of producing skilled engineers and maintaining strong ties with industry leaders to promote real-world applications of engineering principles.

How to land this job

• Position your resume to emphasize your extensive experience in budget management, financial administration, and human resources within complex organizations, highlighting your ability to oversee annual budgets, approve expenditures, and ensure compliance with fiscal policies at Michigan State University College of Engineering.

• Highlight your proficiency with enterprise business systems such as Kuali Financial Systems, SAP HR/Payroll, and Spartan Financial Navigator, as well as your skills in Microsoft Office Suite including Excel and Power BI, which are critical for managing financial and HR data effectively in this role.

• Apply through multiple platforms including Michigan State University’s official career site and LinkedIn to maximize your chances of being noticed by recruiters and hiring managers for the Administrative Associate II/S position.

• Connect with current employees and leaders within the University Communications and Marketing division at MSU on LinkedIn. Use ice breakers like commenting on recent university initiatives, asking about the unit’s strategic goals, or expressing enthusiasm for MSU’s impact as a global research university to initiate conversations.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'budget management,' 'financial administration,' 'human resources compliance,' 'procurement processes,' 'Kuali Financial Systems,' and 'staff supervision' to ensure your resume passes initial automated screenings.

• Leverage Jennie Johnson’s Power Apply feature to automate tailored applications across multiple job portals, identify relevant LinkedIn connections for networking, and ensure your resume is optimized for ATS, freeing you to focus on preparing for interviews and further professional development.