Job summary
Job post source
This job is directly from New York City Fire Department
Job overview
The Records Assistant at the New York City Fire Department supports records management by handling project files and ensuring accurate archiving to maintain organizational standards.
Responsibilities and impact
The Records Assistant manages incoming project files, maintains the records database, coordinates with off-site storage and field offices, provides archival training, supports special projects, and participates in inter-agency collaborations.
Experience and skills
Requires a high school diploma or equivalent with three years of community-related experience or equivalent education/experience; preferred skills include strong communication and Microsoft Office proficiency.
Work environment and culture
The position is within a public service environment emphasizing diversity, inclusion, and equal opportunity, with a residency requirement and support for federal loan forgiveness programs.
Company information
The New York City Fire Department is a public agency focused on safety and emergency response, with a Department of Design and Construction managing records and projects.
Team overview
The Records Assistant works within the Department of Design and Construction Records Management Unit, liaising with agency employees, off-site storage, and community field offices.
Job location and travel
The job is located at 30-30 Thomson Avenue, Long Island City, NY, with requirements for New York City residency within 90 days of appointment.
Application process
Applicants must apply through the NYC Government Jobs portal using the specified Job ID and cannot apply via direct submission to the department.
Unique job features
The role involves managing archival and historical documents, coordinating with multiple agencies, and contributing to long-term preservation initiatives.
Company overview
The New York City Fire Department (FDNY) is responsible for providing fire protection, technical rescue, primary response to biological, chemical, and radioactive hazards, and emergency medical services to the five boroughs of New York City. They generate revenue through government funding, grants, and various public safety programs. Founded in 1865, FDNY is renowned for its bravery, particularly during the 9/11 attacks, and has a rich history of evolving firefighting techniques and community outreach programs.
How to land this job
Tailor your resume to emphasize your experience in records management, community liaison roles, and proficiency with document handling and archiving, highlighting your ability to manage and categorize project files accurately.
Showcase your communication skills and proficiency with Microsoft Office, as well as any experience coordinating with vendors or off-site storage facilities, which are critical for this role.
Apply through multiple channels including the official NYC Government Jobs portal, the New York City Fire Department's career page if available, and LinkedIn to maximize your application visibility.
Connect on LinkedIn with current employees in the Department of Design and Construction or Records Management Unit at the New York City Fire Department; use ice breakers like asking about their experience working with archival projects or inquiring about best practices for records management in their department.
Optimize your resume for ATS by including keywords from the job description such as 'records management,' 'archiving,' 'project files,' 'document categorization,' 'vendor coordination,' and 'Microsoft Office proficiency' to ensure it passes automated screenings.
Use Jennie Johnson's Power Apply feature to automate applying through all relevant job portals, tailor your resume to the job description, and identify LinkedIn connections for networking, allowing you to focus more on preparing for interviews and furthering your job search strategy.
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