Job summary
Job post source
This job is directly from Urban Pathways
Job overview
The Executive Assistant Office Manager at Urban Pathways provides high-level administrative support to the CEO, CAO, and Board members, ensuring efficient operations and communication within the executive office to support the organization's mission.
Responsibilities and impact
The role involves managing executive calendars, coordinating board meetings, handling confidential information, supporting strategic projects, overseeing special projects, managing office administration including supervising staff, organizing senior leadership events, and fostering stakeholder relationships.
Compensation and benefits
The salary range is $57,351.07 to $77,423.95 annually with comprehensive benefits including medical, dental, vision insurance, retirement plans (403b and 401a), paid time off, professional development opportunities, flexible work arrangements, wellness programs, employee assistance, and recognition programs.
Experience and skills
Candidates should have a bachelor's degree preferred in related fields, 5-7 years of executive-level support experience preferably in nonprofits, strong organizational and communication skills, proficiency in Microsoft Office and virtual platforms, with project management experience and NYC social services knowledge as pluses; Notary Public license is required.
Career development
Urban Pathways offers professional development opportunities for continuous learning and career advancement within the organization.
Work environment and culture
The organization values equity, inclusion, anti-racism, collaboration, adaptability, and supports a positive, supportive work environment with flexible arrangements and wellness initiatives.
Company information
Urban Pathways is a nonprofit established in 1975 focused on transforming the lives of New York City's vulnerable unhoused adults by providing support and empowerment to help them achieve stability and self-sufficiency.
Team overview
The Executive Assistant will work closely with the CEO, CAO, Board members, and cross-functional teams, including supervising front desk and administrative staff, supporting a collaborative executive office environment.
Job location and travel
The position is based in New York City with expectations to travel to various program sites using public transportation; office management includes two floors.
Unique job features
This role uniquely combines executive administrative support with office management and project oversight in a mission-driven nonprofit, requiring cross-cultural awareness and promoting an equitable, inclusive organizational culture.
Company overview
Urban Pathways is a non-profit organization dedicated to providing homeless individuals in New York City with the necessary support to achieve stable housing and self-sufficiency. They offer a range of services, including outreach, transitional housing, and permanent supportive housing, funded through government grants, private donations, and partnerships with other organizations. Established in 1975, Urban Pathways has a long history of addressing homelessness by focusing on the most vulnerable populations and implementing innovative programs to meet their needs.
How to land this job
Position your resume to showcase executive-level administrative support skills, emphasizing calendar management, meeting coordination, and handling confidential information with discretion, as these are core to the Executive Assistant Office Manager role at Urban Pathways.
Highlight your experience in managing communications between executives and stakeholders, preparing reports and presentations, and supporting board activities, as well as your ability to oversee special projects and office management tasks.
Apply through multiple channels such as Urban Pathways' official corporate career page, LinkedIn job postings, and reputable nonprofit job boards to maximize your application visibility.
Connect on LinkedIn with current employees in Urban Pathways' executive office or administrative teams; use ice breakers like commenting on their recent organizational initiatives, expressing admiration for Urban Pathways' mission to support vulnerable populations, or asking about the culture of collaboration within their division.
Optimize your resume for ATS systems by incorporating keywords from the job description such as 'executive support,' 'calendar management,' 'board coordination,' 'confidentiality,' 'project management,' and 'stakeholder relations' to improve screening success.
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