Administrative Assistant

AUSTIN, TXPosted 19 days ago

Job summary

• Job post source

  This job is directly from Ferrovial

• Job overview

  The Administrative Assistant at Ferrovial provides essential front desk and office support to ensure smooth daily operations and effective communication across departments.

• Responsibilities and impact

  The role involves greeting visitors, managing calendars, coordinating travel and office purchases, supporting meetings and events, handling clerical tasks, and assisting other administrative staff as needed.

• Compensation and benefits

  The position pays $25.00 per hour; no additional benefits or bonuses are specified in the description.

• Experience and skills

  Candidates should have 3+ years of experience in administrative or receptionist roles, strong organizational and communication skills, proficiency in Microsoft Office and related software, bilingual ability preferred, and comfort in a fast-paced environment.

• Work environment and culture

  The work environment is fast-paced and team-oriented, requiring professional interaction with executives and vendors, and involves physical tasks like lifting and restocking.

• Company information

  Ferrovial is the employer, with this role based at their US Corporate Office; no further company details are provided.

• Job location and travel

  The job is located at Ferrovial's US Corporate Office with some physical activity required on-site.

• Unique job features

  The role includes diverse administrative duties and requires bilingual communication in English and Spanish, supporting a dynamic office environment.

Company overview

Ferrovial is a global infrastructure and mobility services company headquartered in Madrid, Spain. It operates through four main divisions: Airports, Toll Roads, Construction, and Services, generating revenue by managing and developing transportation infrastructure and providing related services. Founded in 1952, Ferrovial has a rich history of significant projects, including the construction of major highways and airports worldwide. The company's commitment to innovation and sustainability is evident in its strategic initiatives and investments in cutting-edge technologies.

How to land this job

• Tailor your resume for Ferrovial by emphasizing your experience in front desk reception and general office support, highlighting your ability to greet visitors professionally and manage incoming calls efficiently.

• Showcase your organizational skills by detailing your experience with calendar management, meeting coordination, travel arrangements, and office supply procurement, referencing tools like Microsoft Office and platforms such as Amazon or Instacart.

• Apply through multiple channels including Ferrovial's corporate career site and LinkedIn to maximize your application’s visibility and chances of being noticed.

• Connect with current administrative staff or office managers at Ferrovial on LinkedIn, initiating conversations by complimenting their role or asking about the team culture and what qualities Ferrovial values in administrative assistants.

• Optimize your resume for ATS by incorporating keywords from the job description like 'calendar management,' 'travel coordination,' 'Microsoft Office proficiency,' 'bilingual,' and 'vendor coordination' to pass automated screenings.

• Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application portals, and find relevant LinkedIn contacts to network with, allowing you to focus more on preparing for interviews and skill enhancement.