Job summary
Job post source
This job is directly from Heartland Community College
Job overview
The Program Assistant, Financial Services at Heartland Community College supports daily operations in the Business Office, Grants Office, and Risk Management and Public Safety, assisting the Associate Vice President, Finance and Administration.
Responsibilities and impact
The role involves providing administrative support, customer service, reconciling receivables, processing invoices, safeguarding cash, maintaining records, assisting with purchasing, and coordinating meetings and events.
Experience and skills
Requires an associate degree or equivalent experience, strong communication and organizational skills, proficiency in Microsoft Office, and basic math skills; preferred qualifications include office/customer service experience, cash handling, PeopleSoft familiarity, and public safety or risk management experience.
Job location and travel
The position is based in Normal, IL and requires on-campus, in-person presence.
Application process
Applications submitted by July 11, 2025 will receive priority consideration, with ongoing review thereafter.
Work environment and culture
Heartland Community College values equity, diversity, and inclusion, fostering a collegial and welcoming environment with collective responsibility for an inclusive campus community.
Company information
Heartland Community College is an equal opportunity institution committed to creating an equitable, diverse, and inclusive campus community.
Company overview
Heartland Community College is a public community college located in Normal, Illinois, serving the educational needs of the surrounding communities. It offers a variety of associate degree programs, certificates, and continuing education opportunities to prepare students for transfer to four-year institutions or entry into the workforce. The college generates revenue primarily through tuition fees, state funding, and grants. Established in 1990, Heartland has grown to become an integral part of the local education landscape, emphasizing accessible and affordable education with a focus on student success and community engagement.
How to land this job
Position your resume to highlight your administrative support skills, especially your experience with clerical tasks such as filing, data entry, and records management, which are central to this role at Heartland Community College.
Emphasize your customer service experience and ability to handle diverse inquiries professionally, as the role requires excellent verbal and interpersonal communication with students, staff, and visitors.
Apply through multiple platforms including Heartland Community College’s official careers page and LinkedIn to maximize your application visibility for this Program Assistant position.
Connect on LinkedIn with staff in the Business Office, Grants Office, or Risk Management divisions at Heartland Community College; start conversations by commenting on recent campus initiatives or asking about the day-to-day challenges in the office to create rapport.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'customer service,' 'cash handling,' 'Microsoft Office,' and 'records management' to ensure it passes initial screening.
Use Jennie Johnson’s Power Apply feature to automate the tailoring of your resume, identify the best application channels, and find relevant LinkedIn connections, allowing you to focus more on preparing for interviews and networking effectively.
Jennie Johnson works for you!
Here’s what we do to make sure you’re successful:
Targeted Resume Revamp:
We expertly craft your resume to navigate Applicant Tracking Systems (ATS) and showcase your qualifications, making you stand out as a top-tier candidate.
Job Description Dissection:
Unpack the job posting with expert analysis, ensuring your application hits every key requirement.
Bespoke Cover Letter:
Capture the attention of hiring managers with a personalized cover letter that highlights how your skills align perfectly with the job's needs.
Interview Mastery:
Prepare for interviews like a pro with likely questions, strategic answers, and insightful questions for you to ask, setting you apart as an informed candidate.
Direct Application Insights:
Receive tailored advice on the best places to apply, ensuring your applications are seen by the right employers.
Skills and Gaps Assessment:
Identify and close critical skills gaps to position yourself as the best-fit candidate for your ideal job.
Personalized Email Pitch:
Make a memorable first impression with an email template crafted to engage potential employers and initiate meaningful conversations.
In-depth Research Guide:
Leverage comprehensive research tools to gather effective insights on companies, industry trends, and role-specific challenges.
Detailed Company Analysis:
Gain in-depth understanding of your prospective employer, giving you the edge in applications and interviews.
Strategic Candidate Overview:
Understand your unique value and why companies would want to interview you, highlighting your background and positioning.