Job summary
Job post source
This job is from a recruiting firm hiring for a separate company.
Job overview
The Assistant Office Coordinator role supports office operations in a philanthropic and financial organization by managing visitor services, security coordination, and administrative tasks to ensure smooth daily functioning.
Responsibilities and impact
The candidate will provide backup to the Receptionist/Office Coordinator, greet and register visitors, coordinate with building security and loading dock, manage visitor badges, handle mail and deliveries, support conference room scheduling and setup, maintain kitchen supplies, manage confidential information, and support special projects.
Experience and skills
Preferred qualifications include a college degree, strong organizational and communication skills, ability to work independently, multitask, and proficiency with Microsoft Office, G Suite, and administrative software like Salesforce, Box, and Simpplr.
Work environment and culture
The organization values collaboration, service orientation, respect, diplomacy, and confidentiality in a purpose-driven philanthropic and financial environment.
Company information
The Larko Group is a premier staffing and recruiting firm based in Chicago specializing in direct hire and temporary placements across various administrative and support roles nationwide.
Company overview
The Larko Group is a staffing and recruiting firm founded in 1993 by Russ Larko, a Certified Personnel Consultant with extensive experience in the industry. The company specializes in customized recruiting for Direct Hire, Temporary-to-Hire, and Temporary/Project work, focusing on office administration roles such as executive assistants and administrative assistants. Headquartered in Chicago, Illinois, The Larko Group operates nationwide, leveraging its expertise to help companies achieve outstanding results by matching them with the right talent.
How to land this job
Tailor your resume to highlight your strong organizational skills, attention to detail, and ability to manage multiple tasks independently, as these are key for the Assistant Office Coordinator role at The Larko Group.
Emphasize your experience with administrative tools like Microsoft Office, G Suite, and any familiarity with Salesforce or similar platforms, reflecting the job's technical requirements.
Apply through multiple channels including The Larko Group's corporate website and LinkedIn to maximize your chances of being noticed for this part-time position.
Connect with current employees in the administrative or office coordination teams at The Larko Group on LinkedIn; open conversations with ice breakers like commenting on their recent company initiatives or asking about their experience working in the office environment.
Optimize your resume for ATS by incorporating keywords such as 'office coordination,' 'visitor management,' 'confidential information handling,' 'scheduling,' and 'administrative support' to ensure it passes screening filters effectively.
Utilize Jennie Johnson's Power Apply feature to automate applying across multiple platforms, tailor your resume for ATS, and identify LinkedIn connections to network with, allowing you to focus your energy on preparation and interviews.
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