Knowledge Builders Inc

Executive Secretaries and Administrative Assistants

NEW YORK, NYPosted 21 days ago

Job summary

  • Job post source

    This job is from a recruiting firm hiring for a separate company.

  • Job overview

    The Executive Secretaries and Administrative Assistants role is a temporary administrative assistant position focused on managing and organizing filing systems to support company operations efficiently.

  • Responsibilities and impact

    The job involves checking filings for deficiencies, calculating fees, scanning and renaming files, updating databases and spreadsheets, emailing attorneys about deficiencies, and following office procedures to maintain accurate records.

  • Experience and skills

    Candidates must have strong time management, attention to detail, organizational skills, proficiency in Microsoft Word, Excel, Outlook, and Adobe PDF, and the ability to manage large volumes of electronic files accurately; a Bachelor's degree is preferred.

  • Company information

    Knowledge Builders Inc. is a Woman-Owned Business Enterprise established in 2005 that provides IT consulting, staffing, payrolling, and call center services to private and government clients, with a history of placing over 1,000 consultants nationwide.

  • Unique job features

    This is a temporary 2-month position requiring precise document handling and communication with submitting attorneys using templates.

Company overview

Knowledge Builders Inc. is a professional IT consulting services firm based in Albany, New York, with additional operations in Menands, NY. The company specializes in data warehousing, business intelligence, and web development. They generate revenue by providing IT consulting and staffing solutions to various clients, including government agencies and private sector companies. Established as a women-owned business, Knowledge Builders Inc. has a significant presence in the Albany area and is recognized for its expertise in information technology and services.

How to land this job

  • Tailor your resume to emphasize your proficiency with Microsoft Word, Excel, Outlook, and Adobe PDF, highlighting your ability to manage and organize a large volume of electronic files accurately and efficiently.

  • Showcase your attention to detail, time management skills, and experience with tasks such as proofreading, following office policies, renaming PDF files, creating folders, and handling email communications using templates.

  • Apply through multiple platforms including Knowledge Builders Inc's official corporate website and LinkedIn to maximize your chances of being noticed for this temporary Administrative Assistant role.

  • Connect with current employees or recruiters in the administrative or staffing division of Knowledge Builders Inc on LinkedIn, using ice breakers like asking about the company culture during temporary placements or inquiring how they manage large volumes of filing tasks efficiently.

  • Optimize your resume for ATS by incorporating keywords from the job description such as 'filing fees,' 'file-naming convention,' 'database updates,' 'template emails,' and 'electronic file management' to ensure it passes initial screenings.

  • Utilize Jennie Johnson's Power Apply feature to automate tailoring your resume, identify the best application channels, and find relevant LinkedIn contacts, allowing you to focus your time on preparing for interviews and networking.

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