Job summary
Job post source
This job is directly from Apolis
Job overview
The Administrative Assistant/Analyst at Apolis supports corporate operations, finance, and legal administration, contributing to efficient organizational functions.
Responsibilities and impact
The role involves data entry, document review, supporting immigration case documentation, assisting with accounting tasks, maintaining records, supporting compliance and legal workflows, coordinating communications, liaising with vendors, and providing general administrative support.
Compensation and benefits
The position offers competitive hourly or salaried pay, medical, dental, vision, life insurance, 401(k) benefits, paid time off, and holidays.
Experience and skills
Candidates should have 1-3 years of administrative, legal, accounting, or operational experience, strong analytical and communication skills, proficiency in Microsoft Excel, Word, and Teams, and excellent organizational skills; experience with QuickBooks, legal or immigration documentation, and a related bachelor's degree are preferred.
Career development
Opportunities include gaining experience in staffing, immigration law, and operations, supporting professional growth in these areas.
Job location and travel
The job is located in Santa Monica, CA, requiring local presence.
Company overview
Apolis is a socially conscious lifestyle brand that creates sustainable, ethically produced apparel and accessories. Founded in 2004 by brothers Raan and Shea Parton, the company emphasizes transparency and global citizenship, partnering with artisans worldwide to ensure fair wages and working conditions. Apolis makes money through direct-to-consumer sales on its e-commerce platform and collaborations with other brands. Their notable initiatives include the Local + Global Market Bag, which supports female artisans in Bangladesh.
How to land this job
Tailor your resume to emphasize your organizational skills, attention to detail, and ability to manage multiple administrative and analytical tasks, as these are central to the Administrative Assistant/Analyst role at Apolis.
Highlight any experience with data entry, reporting, document review, and familiarity with tools like Microsoft Excel, Word, and Teams, which are specifically mentioned in the job description.
Apply through multiple platforms including Apolis's corporate careers page and LinkedIn to maximize your application visibility and ensure you are considered through all available channels.
Connect with current employees in the Corporate Operations department or those reporting to the Operations Manager or General Counsel on LinkedIn; use ice breakers like commenting on recent company initiatives or asking about their experience working in operations or legal support at Apolis.
Optimize your resume for ATS by incorporating keywords such as 'data entry,' 'document review,' 'compliance,' 'QuickBooks Online,' 'legal support,' and 'immigration documentation' to ensure your resume passes initial automated screenings.
Consider using Jennie Johnson's Power Apply feature to automate tailored applications, identify the best platforms for submission, and find relevant LinkedIn contacts to network with, allowing you to focus your energy on preparing for interviews and refining your skills.
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