Senior Administrative Associate – Academic Affairs

AUSTIN, TXPosted 20 days ago

Job summary

• Job post source

  This job is directly from The University of Texas at Austin

• Job overview

  The Senior Administrative Associate in Academic Affairs at The University of Texas at Austin provides high-level operational and administrative support to leadership and departments, ensuring smooth office and event operations within the academic portfolio.

• Responsibilities and impact

  The role involves managing office logistics including space and supplies, supporting procurement and HR processes, maintaining knowledge systems, coordinating executive calendars and meetings, arranging travel, and assisting with event planning and staff development activities.

• Compensation and benefits

  The salary starts at $53,000 plus depending on qualifications, with typical office environment working conditions; benefits include eligibility for the Teacher Retirement System of Texas and standard university employment benefits.

• Experience and skills

  Candidates need a bachelor's degree with 3+ years of administrative experience or a high school diploma with 7+ years of clerical experience, strong organizational, interpersonal, writing, and problem-solving skills, proficiency in Microsoft Excel and Word, and ability to manage multiple projects in a fast-paced environment; experience with UT Austin systems and event management is preferred.

• Work environment and culture

  The University of Texas at Austin promotes a collaborative and inclusive work environment with a commitment to equal opportunity and respect for diverse constituencies, supporting staff development and teamwork.

• Company information

  The University of Texas at Austin is a major public research university known for its academic excellence and comprehensive educational programs, committed to diversity and compliance with federal and state laws.

• Job location and travel

  The position is located on the UT Main Campus in Austin, Texas, operating in a typical office environment with no specified travel requirements.

• Application process

  Applicants must submit a resume, letter of interest, and three work references including at least one supervisor; current university employees apply via Workday with additional profile updates required; all required materials must be uploaded before submitting the application.

• Unique job features

  This role uniquely supports a broad academic affairs portfolio with opportunities to engage in special projects, leadership support, and cross-departmental event coordination, distinguishing it from typical administrative roles.

Company overview

The University of Texas at Austin, a leading public research university, offers a wide range of undergraduate, graduate, and professional programs. Established in 1883, it has grown to become a prominent institution known for its strong emphasis on research, innovation, and academic excellence. The university generates revenue through tuition, state funding, research grants, and donations. Notable for its contributions to various fields, UT Austin boasts a vibrant campus culture and a robust alumni network, making it a significant player in higher education.

How to land this job

• Tailor your resume to showcase your expertise in high-level operational and administrative support within academic settings, emphasizing your ability to manage logistics, space coordination, and office operations effectively at The University of Texas at Austin.

• Highlight your experience in executive-level support such as calendar management, travel arrangements, and meeting coordination, along with your skills in event planning and collaboration across departments, as these are key to the Senior Administrative Associate role.

• Apply through multiple platforms including The University of Texas at Austin’s official career site and LinkedIn to maximize your application’s reach and visibility for this position.

• Connect on LinkedIn with current employees in the Academic Affairs division at UT Austin; start conversations by referencing recent university events, expressing admiration for their department's initiatives, or asking about the team culture to break the ice.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'operational support,' 'executive level support,' 'event management,' 'calendar coordination,' and 'facilities requests' to ensure it passes initial screenings.

• Leverage Jennie Johnson's Power Apply feature to automate tailored resume adjustments, multi-channel applications, and strategic LinkedIn networking, allowing you to focus your energy on interview preparation and skill development.