Job summary
Job post source
This job is directly from University Gynecologists & Obstetricians, Inc.
Job overview
The Administrative Assistant role supports administrative functions to enhance efficiency and effectiveness within the UBMD Obstetrics and Gynecology department.
Responsibilities and impact
The Administrative Assistant manages onboarding, scheduling, communication, compliance tracking, faculty support, research coordination, and office organization to support clinical, administrative, research, and education pillars.
Experience and skills
Requires a Bachelor's degree, two or more years of administrative experience in complex settings, strong communication, organizational skills, proficiency in Microsoft Word and Excel, and the ability to work independently and flexibly in a dynamic environment.
Work environment and culture
The role demands professionalism, confidentiality, collaboration, flexibility, and respect for diverse populations in a fast-paced, dynamic university healthcare environment.
Company information
University Gynecologists & Obstetricians, Inc. is affiliated with UBMD Obstetrics and Gynecology, focusing on clinical, administrative, research, and educational excellence.
Team overview
The Administrative Assistant works closely with the President, Business Administrator, Nurse Manager, and Assistant to the Chair, collaborating with department staff and external stakeholders.
Unique job features
The position involves supporting multiple core pillars of the department and requires initiative, problem-solving, and the ability to manage multiple time-sensitive projects.
Company overview
University Gynecologists & Obstetricians, Inc. is a specialized medical practice focused on providing comprehensive women’s healthcare services, including gynecology, obstetrics, reproductive health, and preventive care. The organization generates revenue primarily through patient consultations, surgical procedures, maternity care, and partnerships with hospitals and insurance providers. With a history of affiliation with academic institutions, the practice often emphasizes evidence-based medicine, ongoing physician education, and access to advanced treatments. Candidates should be aware of the practice’s commitment to patient-centered care and its role in training future healthcare professionals. This environment offers opportunities to engage in both clinical practice and medical education.
How to land this job
Tailor your resume to highlight your administrative experience in dynamic, fast-paced environments, emphasizing your ability to multitask, prioritize, and maintain attention to detail, as these are crucial for supporting UBMD Obstetrics and Gynecology's leadership team.
Showcase your proficiency with Microsoft Word and Excel, your passion for spreadsheets and compliance tracking, and your experience managing communications and scheduling, which align directly with the essential functions of this role.
Apply through multiple channels, including University Gynecologists & Obstetricians, Inc.'s corporate career site and LinkedIn, to maximize your application visibility and response chances.
Connect with current employees in the administrative or healthcare divisions at University Gynecologists & Obstetricians, Inc. on LinkedIn; initiate conversations by referencing recent departmental initiatives, asking about their experience working with the President or Nurse Manager, or expressing interest in how they manage faculty onboarding and compliance.
Optimize your resume for ATS by incorporating keywords from the job description such as 'faculty onboarding,' 'compliance tracking,' 'scheduling,' 'multitasking,' and 'Microsoft Excel,' ensuring your resume passes initial automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate applying across multiple platforms, tailor your resume for ATS, and identify relevant LinkedIn contacts for networking, allowing you to focus your energy on preparing for interviews and refining your skills.
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