Job summary
Job post source
This job is directly from Montana Technological University
Job overview
The Administrative Associate IV at Montana Technological University supports daily operations and provides administrative assistance to faculty, staff, and students, ensuring smooth functioning of Highlands College.
Responsibilities and impact
The role involves managing calendars, scheduling meetings, preparing documents, handling inquiries, maintaining confidential records, assisting with student services and registration, operating office equipment, and supervising work-study students.
Compensation and benefits
The position offers $18.191/hour with a comprehensive benefits package including health, dental, vision insurance, retirement contributions, tuition waivers, wellness programs, paid holidays, annual and sick leave, life and disability insurance, and potential remote work days.
Experience and skills
Required qualifications include a high school diploma or equivalent, basic computer skills with Microsoft Office proficiency, strong communication, organizational skills, and ability to handle confidential information; preferred qualifications include a degree in business or communications and 1-3 years of administrative experience.
Work environment and culture
Montana Tech promotes an inclusive, diverse, and supportive work environment with a commitment to non-discrimination and accommodations for disabilities and veterans.
Company information
Montana Technological University is a special focus institution in Butte, Montana, known for excellence in science, engineering, and technology education, ranked #1 nationally by CollegeNET.
Job location and travel
The job is located at Montana Technological University in Butte, Montana, with possible remote work days subject to supervisor approval.
Application process
Applicants must submit a cover letter, resume, and three professional references by July 23, 2025, for full consideration, and employment is contingent on a background check.
Unique job features
The role includes supervising work-study students and offers opportunities to contribute to a transformative educational mission in a historic mountain setting.
Company overview
Montana Technological University, often referred to as Montana Tech, is a public university located in Butte, Montana. It specializes in engineering, applied sciences, and technology programs, offering undergraduate and graduate degrees. The university generates revenue through tuition fees, research grants, and partnerships with industry leaders. Founded in 1900 as the Montana State School of Mines, it has a rich history of contributing to mining and engineering advancements. Montana Tech is known for its strong emphasis on hands-on learning and industry collaboration, making it a significant player in technical education and research.
How to land this job
Tailor your resume to emphasize strong organizational skills, proficiency with Microsoft Office Suite, and experience managing administrative tasks such as scheduling meetings, coordinating events, and handling correspondence, as these are key responsibilities for the Administrative Associate IV role at Montana Technological University.
Highlight your ability to maintain confidentiality and handle sensitive information professionally, especially in compliance with FERPA, since this is crucial for supporting student services and faculty.
Apply through multiple platforms including Montana Technological University’s official employment page and LinkedIn to maximize your chances of being noticed for this position.
Connect on LinkedIn with staff and faculty members in Highlands College or the administrative division at Montana Tech; start conversations by complimenting recent university initiatives or asking about the team culture and daily challenges in the administrative office.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'calendar management,' 'Microsoft Office proficiency,' 'confidentiality,' and 'student services' to ensure your resume passes initial automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate application submissions, tailor your resume for ATS compatibility, and identify relevant LinkedIn contacts for networking, allowing you to focus more effectively on preparing for interviews and other job search activities.
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