Sunbeam Family Services

Executive Assistant-AA Buisness Admin, Communications, Org. Leadership

OKLAHOMA CITY, OKPosted 30+ days ago

Job summary

  • Job post source

    This job is directly from Sunbeam Family Services

  • Job overview

    The Executive Assistant at Sunbeam Family Services provides high-level administrative support to the CEO, ensuring smooth communication and operational efficiency within the organization.

  • Responsibilities and impact

    The role involves managing the CEO's calendar, travel, communications, supporting the Board of Directors, coordinating with the Executive Team, leveraging AI tools for efficiency, handling confidential information, and occasionally traveling locally.

  • Experience and skills

    Requires at least an Associate's degree or equivalent experience, two years of administrative or project-based support experience, proficiency in Microsoft Office and AI tools, strong organizational and communication skills, and ability to handle confidential information and local travel.

  • Work environment and culture

    The culture emphasizes respect, integrity, inclusivity, and professionalism in a dynamic office environment with frequent interactions and occasional interruptions.

  • Company information

    Sunbeam Family Services is committed to fairness and equity, providing community support with a focus on respect and integrity.

  • Job location and travel

    The job is based in an office environment in the Oklahoma City metro area with occasional local travel required.

  • Unique job features

    The position uniquely integrates AI tools like Microsoft Copilot to enhance productivity and decision-making, alongside traditional executive support duties.

Company overview

Sunbeam Family Services is a nonprofit organization dedicated to providing comprehensive support services to children, families, and seniors in Oklahoma City. They offer early childhood education, foster care, counseling, and senior services, aiming to empower and uplift vulnerable populations. Founded in 1907, Sunbeam has a long history of community involvement and relies on donations, grants, and government funding to sustain its programs. This organization is known for its commitment to fostering resilience and enhancing the well-being of those they serve.

How to land this job

  • Position your resume to showcase your ability to provide high-level administrative support with discretion and professionalism, emphasizing experience managing complex calendars, travel, and communications for senior executives.

  • Highlight your skills in coordinating Board of Directors meetings, preparing materials, and supporting leadership alignment through tracking priorities and deadlines, as these are key aspects of the role.

  • Apply through multiple platforms including Sunbeam Family Services' official career page and LinkedIn to maximize your application visibility and reach.

  • Connect on LinkedIn with professionals in Sunbeam's executive or administrative teams, using ice breakers like asking about their experience working with the CEO or how they leverage AI tools like Microsoft Copilot for efficiency.

  • Optimize your resume for ATS by incorporating keywords such as 'executive support,' 'calendar management,' 'Board coordination,' 'Microsoft Copilot,' and 'confidentiality' to ensure your resume passes initial screenings.

  • Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify the best application channels, and find relevant LinkedIn connections, allowing you to focus your time on interview preparation and networking.

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