Job summary
Job post source
This job is directly from Douglas Elliman Real Estate
Job overview
The Real Estate Executive Level Assistant supports the CEO and team by managing high-level administrative tasks to ensure smooth operations.
Responsibilities and impact
The assistant manages the CEO's personal and professional affairs, coordinates schedules and travel, drafts correspondence and reports, maintains confidentiality, and handles high-pressure situations with flexibility.
Experience and skills
Candidates should have proven experience in a fast-paced executive assistant role, exceptional typing skills (75+ WPM), proficiency in office software like Outlook and Excel, strong organizational and communication skills, and the ability to work independently and under pressure.
Job location and travel
The position is located in Manhattan and requires flexibility in working hours to meet business needs.
Company overview
Douglas Elliman Real Estate is one of the largest and most prominent real estate brokerage firms in the United States, specializing in residential and commercial property sales, rentals, and new development marketing. Founded in 1911, the company has a rich history and has expanded its operations to include over 100 offices across key markets such as New York City, Los Angeles, and Miami. Douglas Elliman generates revenue through commissions on property transactions and fees for property management and consulting services. The firm is known for its extensive market research, luxury listings, and a strong digital presence, making it a leader in the real estate industry.
How to land this job
Tailor your resume to highlight your experience supporting C-level executives, emphasizing your ability to manage complex schedules, travel arrangements, and confidential communications with discretion.
Showcase your proficiency in Microsoft Office tools like Outlook and Excel, and highlight your exceptional typing speed to meet the job’s technical demands.
Emphasize your skills in multitasking, time management, and maintaining composure under pressure, as these are critical for this fast-paced executive assistant role.
Apply through multiple channels including Douglas Elliman Real Estate’s corporate careers page and LinkedIn to maximize your application visibility.
Connect on LinkedIn with current administrative professionals or executives at Douglas Elliman Real Estate; you can break the ice by complimenting recent company achievements or asking about the team culture and expectations for this role.
Optimize your resume for ATS systems by incorporating keywords such as “executive assistant,” “confidentiality,” “schedule management,” “travel coordination,” and “Microsoft Office proficiency” to ensure it passes initial screenings.
Use Jennie Johnson’s Power Apply feature to automate tailored applications, find multiple application portals, and identify LinkedIn contacts to network with, saving you valuable time and increasing your chances of landing the job.
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