Job summary
Job post source
This job is from a recruiting firm hiring for a separate company
Job overview
The Studio Assistant & Office Coordinator at Wolcott Architecture manages front-of-house operations and provides administrative support to ensure smooth daily studio functions and team culture.
Responsibilities and impact
The role involves managing office tasks such as greeting visitors, handling mail and supplies, coordinating maintenance, supporting HR processes including hiring and onboarding, assisting marketing and design efforts, and providing executive and accounting support.
Experience and skills
Candidates should have 1-3 years of administrative or office coordination experience, strong communication skills, ability to multitask, and familiarity with creative or design environments is a plus.
Work environment and culture
The position supports a dynamic design studio environment emphasizing team culture and collaboration in an onsite Los Angeles office.
Company information
Wolcott Architecture is a design studio located in Los Angeles, focused on architecture and creative projects.
Job location and travel
The job is onsite at Wolcott Architecture's office in Los Angeles; local candidates only, no remote work.
Application process
Applicants should be local to Los Angeles and apply through JazzHR as indicated in the posting.
Unique job features
The role uniquely combines front desk duties with broad administrative, HR, marketing, and executive support within a creative architectural studio.
Company overview
Wolcott Architecture is a Los Angeles-based firm specializing in innovative architectural design and interior solutions for commercial spaces. They generate revenue through a diverse portfolio of services, including architectural design, space planning, and project management, catering to various industries such as corporate, entertainment, and hospitality. Founded in 1975, the firm has a rich history of delivering creative and functional environments, emphasizing sustainability and client collaboration. Their notable projects reflect a commitment to enhancing user experience and integrating cutting-edge design trends.
How to land this job
Tailor your resume to highlight your experience in office management, front desk operations, and administrative support, emphasizing your ability to multitask and maintain a welcoming studio environment.
Showcase proficiency with software tools like Adobe Creative Suite, Microsoft Office Suite, Google Workspace, and familiarity with scheduling, vendor coordination, and document formatting as specified in the job description.
Apply through multiple platforms including Wolcott Architecture's corporate website, LinkedIn, and JazzHR to maximize your application visibility for this onsite Los Angeles role.
Connect with current employees in the administrative or operations divisions at Wolcott Architecture on LinkedIn; use ice breakers such as complimenting recent studio events, asking about the company culture, or inquiring how they manage cross-department coordination.
Optimize your resume for ATS by incorporating keywords from the job description such as 'office management,' 'vendor coordination,' 'Adobe Creative Suite,' 'administrative support,' 'scheduling,' and 'multitasking' to ensure your resume passes automated screenings.
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