Job summary
Job post source
This job is directly from Loyola Marymount University
Job overview
The Executive Assistant to the BCLA Dean provides high-level administrative support to the Dean, managing complex scheduling, communications, and projects to enhance the Dean's effectiveness within the university.
Responsibilities and impact
The role involves managing the Dean's schedule and communications, handling budget and account management, supporting faculty relations and development, coordinating special projects, and performing other administrative duties to support the Dean and the college's goals.
Experience and skills
Requires a Bachelor's degree or equivalent experience, at least 6 years of progressively responsible administrative experience preferably in higher education, strong organizational, communication, and computer skills, confidentiality, and the ability to manage complex tasks and relationships.
Work environment and culture
The position demands professionalism, ethical conduct, outstanding customer service, and the ability to work under deadlines with a high level of confidentiality and patience in a complex academic environment.
Company information
Loyola Marymount University is a higher education institution focused on academic excellence and community engagement, with the BCLA Dean's office playing a key role in faculty and administrative leadership.
Team overview
The candidate will work closely with the BCLA Dean, Associate Deans, faculty, staff, and other university administrators in a collaborative environment.
Unique job features
The role is distinguished by its involvement in high-level administrative support, complex scheduling, budget management, and direct interaction with university leadership and VIPs.
Company overview
Loyola Marymount University (LMU) is a private Jesuit and Marymount research university located in Los Angeles, California. It offers a wide range of undergraduate, graduate, and professional programs across various fields including liberal arts, business, science, and engineering. The university generates revenue through tuition fees, research grants, and donations. Established in 1911, LMU is known for its commitment to academic excellence, social justice, and community service, and it maintains a strong emphasis on ethical leadership and global citizenship.
How to land this job
Position your resume to emphasize your experience providing high-level administrative support, especially managing complex schedules and coordinating diverse stakeholders, aligning with the Dean's multifaceted role at Loyola Marymount University.
Highlight your skills in budget and accounts management, including tracking funds, preparing reports, and working with academic teams, as these are key responsibilities in supporting the Dean's office.
Apply through multiple platforms such as Loyola Marymount University's official careers page and LinkedIn to maximize your application visibility for the Executive Assistant to the BCLA Dean role.
Connect with current employees in the BCLA division on LinkedIn; use ice breakers like commenting on recent BCLA events or asking about the team's approach to faculty development projects to initiate conversations.
Optimize your resume for ATS by incorporating keywords like 'schedule management,' 'budget reconciliation,' 'faculty relations,' 'project coordination,' and software proficiency including Microsoft Office, Qualtrics, and Google Forms to ensure it passes automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application channels, and find relevant LinkedIn contacts, allowing you to focus your energy on interview preparation and networking.
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