Program Assistant / Senior Program Assistant - Foundation Wide

SEATTLE, WAPosted 30+ days ago

Job summary

• Job post source

  This job is directly from Gates Foundation

• Job overview

  The Program Assistant / Senior Program Assistant role at the Gates Foundation provides critical administrative and organizational support to Deputy Directors and their teams, contributing to the foundation's mission to fight poverty, disease, and inequity globally.

• Responsibilities and impact

  The role involves managing complex calendars and travel arrangements for senior leaders, coordinating events and meetings, handling communications and confidential information, supporting knowledge and document management, processing financial tasks, and contributing to team goals and culture.

• Compensation and benefits

  The hourly pay ranges from $30.58 to $42.79 for Assistants and $35.67 to $50.00 for Senior Assistants, with salaries typically placed between the range minimum and midpoint based on experience; benefits include comprehensive medical, dental, vision coverage with no premiums, paid time off, family leave, retirement contributions, and employee community engagement.

• Experience and skills

  Candidates should have a bachelor's degree or equivalent experience, administrative experience supporting multiple principals in a fast-paced environment, strong prioritization and communication skills, and the ability to support leadership decisions and adapt to change.

• Career development

  The role offers opportunities to lead projects and initiatives, mentor others, and engage in a supportive and inclusive team culture fostering professional growth.

• Work environment and culture

  The Gates Foundation promotes a diverse, equitable, and inclusive work environment focused on employee well-being and professional thriving, with a commitment to modeling inclusive behaviors and supporting team effectiveness.

• Company information

  The Gates Foundation is the largest nonprofit fighting global poverty, disease, and inequity, founded on the principle of equal opportunity for health and productivity worldwide, offering a mission-driven work environment with a rich history of impactful initiatives.

• Team overview

  The candidate will join a dynamic and diverse team supporting Deputy Directors, collaborating with internal and external partners including government officials and grantees, and contributing to a culture of inclusion and high performance.

• Job location and travel

  This position is US-based with roles located in Seattle, WA, and Washington DC, with no specific mention of remote work or travel requirements.

• Application process

  Applicants undergo a standard hiring process including a background check; accommodations are available for disabilities during application or recruitment.

• Unique job features

  This is an evergreen posting allowing consideration for multiple assistant roles through a streamlined hiring process, with empowerment calls for feedback and opportunities to lead special projects and initiatives.

Company overview

The Bill & Melinda Gates Foundation is a private philanthropic organization dedicated to enhancing healthcare, reducing poverty, and expanding educational opportunities globally. It generates funds primarily through endowments from its founders, Bill and Melinda Gates, and Warren Buffett. Established in 2000, the foundation has played a significant role in global health initiatives, such as eradicating polio and combating malaria. With a focus on innovation and collaboration, it partners with governments, NGOs, and private sectors to address pressing global challenges. Candidates should be aware of its commitment to data-driven solutions and transformative impact.

How to land this job

• Position your resume to highlight your expertise in managing complex calendars, scheduling meetings across time zones, and coordinating sophisticated travel arrangements, especially for senior leaders, as these are key responsibilities at the Gates Foundation.

• Emphasize your organizational skills, ability to handle multiple priorities simultaneously, and experience supporting high-level executives or teams in fast-paced environments, aligning with the Foundation's dynamic and mission-driven culture.

• Apply through multiple channels such as the Gates Foundation's official careers page and LinkedIn to increase your chances of being noticed and to access the evergreen posting that covers assistant and senior assistant roles.

• Connect with current administrative professionals or team members in the Foundation's program support or executive office divisions on LinkedIn, using ice breakers like referencing the Foundation’s commitment to diversity and inclusion or asking about their experience supporting leadership in a mission-driven nonprofit.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'calendar management,' 'sophisticated travel arrangements,' 'event coordination,' 'confidential communications,' and 'budget reconciliation' to ensure your application passes automated screenings.

• Use Jennie Johnson's Power Apply feature to streamline your job search by customizing your resume for ATS, applying through multiple platforms, and identifying LinkedIn contacts to network with, allowing you to focus your energy on preparing for interviews and advancing your career.