Job summary
Job post source
This job is directly from Hawkins Partners Inc
Job overview
The Office Coordinator at Hawkins Partners Inc supports daily office operations to ensure a productive and welcoming environment.
Responsibilities and impact
The role involves managing internal communications, coordinating meetings and events, handling mail and front-desk duties, supporting accounts receivable/payable tasks, maintaining office supplies and tech, updating CRM data, and assisting with HR and recruitment activities.
Experience and skills
Candidates should have 2+ years in administrative or office coordination roles, excellent communication skills, strong organization, proficiency with Microsoft Office, Google Suite, and Zoom, and the ability to multitask and remain calm under pressure.
Company overview
Hawkins Partners Inc is a landscape architecture and planning firm based in Nashville, Tennessee, specializing in urban design, sustainable site development, and public space enhancement for both public and private sector clients. The company generates revenue by providing professional design, consulting, and project management services for parks, streetscapes, mixed-use developments, and civic spaces across the southeastern United States. Founded in 1986, Hawkins Partners has built a reputation for integrating environmental stewardship with innovative design, frequently collaborating with architects, engineers, and municipalities. Notable projects include revitalization efforts in downtown Nashville and award-winning green infrastructure initiatives. Candidates should be aware of the firm's strong emphasis on sustainability, community engagement, and multidisciplinary teamwork.
How to land this job
Tailor your resume to highlight your experience in office coordination, administrative support, and event management, emphasizing your ability to handle multiple tasks and maintain smooth office operations.
Focus on showcasing your proficiency with Microsoft Office, Google Suite, Zoom, and CRM systems like Unanet, along with strong communication skills and attention to detail as outlined in the job description.
Apply through multiple platforms, including Hawkins Partners Inc's corporate careers page and LinkedIn, to maximize your application visibility and increase chances of consideration.
Connect with current employees in the administrative or HR divisions at Hawkins Partners Inc on LinkedIn; use ice breakers such as commenting on recent company events or asking about their experience with office culture and team collaboration.
Optimize your resume for ATS by incorporating keywords from the job description like 'office coordination,' 'administrative support,' 'event management,' 'CRM,' and 'communication skills' to ensure it passes initial screening.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify the best application channels, and find LinkedIn contacts for networking, allowing you to focus your energy on interview preparation and skill enhancement.
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