Job summary
Job post source
This job is directly from Buchanan Legal Professional Services
Job overview
The Office Administrator role at Buchanan Legal Professional Services leads daily operations and administrative management for the Boston office, impacting office efficiency and employee experience.
Responsibilities and impact
The Office Administrator oversees office operations including facilities, administrative support, vendor coordination, leads administrative staff, manages landlord relations, partners on event planning and IT support, ensures policy compliance, and collaborates with HR on employee programs.
Experience and skills
Candidates need 3-5+ years in a law or professional services firm, experience managing administrative teams and facilities, strong communication, client service skills, and proficiency in Microsoft Office and EMS.
Work environment and culture
The role emphasizes a people-focused, fast-paced environment with a strong client service mindset and operational excellence.
Company information
Buchanan Legal Professional Services is a prestigious global law firm with a focus on maintaining a best-in-class office environment and employee experience.
Job location and travel
The position is fully on-site in Boston, requiring presence in the office environment.
Unique job features
This role uniquely combines administrative leadership with facilities management, IT/AV support, and HR collaboration in a high-impact office environment.
Company overview
Buchanan Legal Professional Services is a prominent law firm based in San Francisco, CA, known for its innovative legal solutions and comprehensive practice management. The firm specializes in Information Technology, Legal, and Project Management services, providing support to various sectors. Buchanan Legal Professional Services generates revenue through its diverse legal services, including executive assistance, client accounting, and business development management. The firm is recognized as a top Am Law firm and has a significant presence in major cities like Washington, DC, Los Angeles, and Palo Alto.
How to land this job
Tailor your resume to emphasize your experience managing office operations, administrative teams, and facilities, especially within law firms or professional services environments, to align with Buchanan Legal Professional Services' requirements.
Highlight your leadership skills in mentoring, onboarding, and boosting team morale, as well as your ability to coordinate vendor relations and handle emergency preparedness, which are critical for this Office Administrator role.
Apply through multiple channels including Buchanan Legal Professional Services' corporate careers page and LinkedIn to maximize your application's visibility and chances of consideration.
Connect with current administrative staff or office managers at Buchanan Legal Professional Services on LinkedIn, using ice breakers like commenting on their recent office events or asking about the firm's approach to employee experience and operational excellence.
Optimize your resume for ATS by incorporating keywords from the job description such as 'office operations,' 'administrative team leadership,' 'vendor coordination,' 'facilities management,' 'IT/AV support,' and 'employee experience' to ensure your resume passes initial automated screenings.
Use Jennie Johnson's Power Apply feature to automate applying through multiple platforms, tailor your resume with relevant keywords, and identify LinkedIn contacts to network with, allowing you to focus more on preparing for interviews and other job search activities.
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