Job summary
Job post source
This job is directly from UCLA
Job overview
The Academic Programs Administrative Assistant at UCLA supports the School of Dentistry's curriculum management and learning platform, ensuring smooth course administration and contributing to educational quality and accreditation.
Responsibilities and impact
The role involves enrolling students and faculty in courses, maintaining course pages and syllabi, generating reports for accreditation, assisting users with the learning platform, coordinating room reservations, maintaining academic calendars and course lists, supporting curriculum research, and providing staff support to accreditation committees.
Compensation and benefits
Salary is based on experience and qualifications with a full UC benefits package starting day one, including health insurance and retirement plans; salary offers at the top of the range are uncommon.
Experience and skills
Requires 3-5 years office experience, proficiency with Microsoft Office and database management, ability to adapt instructional materials to e-learning, strong interpersonal and independent work skills, knowledge of distance learning systems, and ability to use electronic learning platforms and room reservation systems; a Bachelor's degree is preferred.
Work environment and culture
The position involves independent work and team collaboration within the School of Dentistry, emphasizing confidentiality, adaptability, and effective communication with faculty, staff, and students.
Company information
UCLA is a major public university with a School of Dentistry focused on health science education, curriculum development, and accreditation compliance.
Team overview
The employee works within the Academic Programs Section alongside the Coordinator of Curriculum and Academic Affairs and other sections of the School of Dentistry.
Job location and travel
Position is based at UCLA with set office hours from 8:00 a.m. to 5:00 p.m.
Unique job features
The role uniquely involves managing the Bruin Learn platform, supporting CODA accreditation, and coordinating academic and course logistics within a major dental school.
Company overview
The University of California, Los Angeles (UCLA) is a renowned public research university located in Los Angeles, California. It offers a wide range of undergraduate and graduate programs across various disciplines, including arts, sciences, engineering, and business. UCLA generates revenue through tuition, research grants, public funding, and partnerships with industry leaders. Established in 1919, UCLA has a rich history of academic excellence, innovation, and contributions to society, making it a prestigious institution for both education and employment opportunities.
How to land this job
Position your resume to emphasize your administrative support experience, particularly in educational or academic settings, and your proficiency with learning management systems like Bruin Learn or Canvas.
Highlight your skills in course management, including enrollment processes, course page creation, and syllabus maintenance, as these are key responsibilities for this role.
Apply through UCLA's official career portal and LinkedIn, ensuring you follow all application instructions and submit tailored documents for the Academic Programs Administrative Assistant position.
Connect with current UCLA School of Dentistry staff or academic affairs personnel on LinkedIn, using ice breakers such as commenting on recent curriculum improvements or asking about their experience with Bruin Learn and the accreditation process.
Optimize your resume for ATS by incorporating keywords from the job description like 'curriculum support,' 'learning platform management,' 'course enrollment,' 'data management,' and 'accreditation support' to improve your chances of passing initial screenings.
Use Jennie Johnson's Power Apply feature to automate and personalize your application process across multiple platforms, identify relevant UCLA contacts to network with, and ensure your resume is finely tuned for ATS, freeing up your time to prepare for interviews and other job search activities.
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