Job summary
Job post source
This job is directly from City of Webster Groves
Job overview
The Executive Assistant provides high-level administrative support to the City Manager and senior leadership, managing complex tasks to facilitate city operations and decision-making.
Responsibilities and impact
The role includes coordinating schedules, managing communications, preparing reports and presentations, organizing meetings and events, handling confidential information, supervising staff, and supporting special projects.
Compensation and benefits
The position offers a target starting salary of $65,000 with a comprehensive benefits package including health, dental, vision insurance, retirement plans, paid leave, tuition reimbursement, employee assistance, and flexible work schedules with possible remote work.
Experience and skills
Candidates should have 5-7 years of executive assistant or senior administrative experience, preferably in government, with at least 3 years supervisory experience, strong leadership, communication skills, familiarity with municipal government, and a valid driver's license; a bachelor's degree is preferred but not required.
Career development
Opportunities include professional development through ongoing learning, leadership roles, and involvement in diverse city projects and administrative functions.
Work environment and culture
The City of Webster Groves promotes a supportive work environment with a focus on integrity, discretion, collaboration, and community service, offering flexible schedules and wellness programs.
Company information
City of Webster Groves is a municipal government entity focused on effective city management and public service, providing comprehensive benefits and community engagement.
Team overview
The Executive Assistant will work closely with the City Manager, two Deputy City Managers, and the senior leadership team within the City Manager’s Office, potentially supervising administrative staff.
Job location and travel
The position is based in Webster Groves, likely in an office setting with occasional attendance at evening meetings; flexible work schedules and some remote work options may be available.
Unique job features
This role is distinguished by its high level of responsibility, requiring discretion, independent judgment, and deep knowledge of city operations, with opportunities to impact city governance and community programs.
Company overview
The City of Webster Groves is a suburban municipality located in St. Louis County, Missouri, known for its vibrant community and historical charm. The city provides a range of municipal services including public safety, parks and recreation, public works, and community development, generating revenue primarily through local taxes, fees, and state funding. Founded in the late 19th century, Webster Groves has a rich history with a strong emphasis on maintaining its historic architecture and community-focused initiatives. The city is committed to fostering a welcoming environment for residents and businesses, emphasizing sustainability and quality of life. Candidates interested in working for the City of Webster Groves should appreciate its dedication to community engagement and public service excellence.
How to land this job
Tailor your resume to emphasize your extensive experience in executive-level administrative support, highlighting your ability to manage complex schedules, coordinate logistics, and serve as a key liaison for senior leadership within a government or public sector environment.
Showcase your skills in conducting in-depth research, drafting detailed reports, preparing professional presentations, and handling confidential information with discretion and diplomacy, as these are critical for supporting the City Manager and Deputy City Managers effectively.
Apply through multiple channels such as the City of Webster Groves official website, LinkedIn, and other job boards where the position is posted to maximize your application visibility and increase your chances of being noticed.
Connect with current employees in the City Manager’s Office or related departments on LinkedIn; use ice breakers like commenting on recent city initiatives, asking about the team culture, or inquiring how the office manages high-level projects to initiate meaningful conversations.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'municipal government,' 'confidential correspondence,' 'project management,' 'scheduling,' and 'stakeholder communication' to ensure your resume passes automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify all relevant job portals for submission, and find LinkedIn connections to network with, allowing you to focus your energy on interview preparation and strategic networking.
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