Operations Manager/Executive Scheduler (EA III)
CHICAGO, ILPosted 30+ days ago
Job summary
Job post source
This job is directly from Illinois Secretary of State
Job overview
The Operations Manager/Executive Scheduler supports the Chief of Staff of a large organization by managing executive scheduling, overseeing office operations, and leading a small administrative team to enhance operational efficiency and strategic time management.
Responsibilities and impact
The role involves managing the Chief of Staff's calendar strategically, overseeing a small administrative team, handling communications and stakeholder relations, ensuring smooth daily office operations, and implementing workflow improvements.
Compensation and benefits
The salary ranges from $100,000 to $120,000 annually, commensurate with experience, and includes state employee benefits as detailed on the Illinois state benefits website.
Experience and skills
Candidates need a bachelor's degree or equivalent experience, at least 2 years of executive-level scheduling experience, 3 years managing executive teams, strong communication, writing, analytical, organizational skills, and the ability to work with diverse teams.
Work environment and culture
The role emphasizes a culture of organization, reliability, calmness in a fast-paced environment, and fostering a collaborative and inclusive workplace.
Company information
The Illinois Secretary of State office is a large governmental organization led by Alexi Giannoulias, serving the public with various administrative and operational functions.
Team overview
The candidate will manage and mentor a small administrative team of 2-3 direct reports, overseeing their workload, performance, and development.
Job location and travel
The position is located at 115 S LaSalle St, Chicago, IL, Cook County, with no mention of remote work or travel requirements.
Application process
Applicants must apply online at the Illinois Secretary of State job portal, may upload resumes or attachments, and preference is given to Illinois residents; questions can be directed to personnel offices in Chicago or Springfield.
Unique job features
This role uniquely combines executive scheduling with operational management in a large public sector office, requiring strategic calendar management and team leadership in a government environment.
Company overview
The Illinois Secretary of State is a governmental office responsible for a wide range of services including vehicle registration, driver licensing, and maintaining state records. This office generates revenue through fees for these services, such as vehicle titles, driver's licenses, and business registrations. Established in 1818, it has evolved to incorporate modern technology for efficient service delivery and plays a crucial role in the administration of state elections. Understanding its multifaceted operations and historical significance can provide valuable context for potential candidates.
How to land this job
Tailor your resume to emphasize your experience in executive-level scheduling, team management, and operational oversight, highlighting your ability to anticipate needs and create strategic leverage for senior leaders.
Focus on showcasing your skills in calendar management, internal team coordination, communication with diverse stakeholders, and your capacity to improve office efficiency through system implementation.
Apply through multiple platforms including the Illinois Secretary of State official job portal at ilsos.applytojob.gov and LinkedIn to maximize your application visibility.
Connect on LinkedIn with current employees in the Chief of Staff’s office or executive operations at Illinois Secretary of State, using ice breakers like commenting on recent public initiatives or asking about the office culture and key priorities.
Optimize your resume for ATS by including keywords such as 'executive scheduling,' 'operations management,' 'team leadership,' 'strategic calendar management,' and 'stakeholder communications' to pass initial automated screenings.
Use Jennie Johnson's Power Apply feature to automate tailored resume customization, multi-channel applications, and LinkedIn networking outreach, allowing you to focus your time on interview preparation and other job search strategies.
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