Job summary
Job post source
This job is directly from Secretariat
Job overview
The Office Administrative Coordinator at Secretariat supports office operations in the Atlanta office, ensuring smooth administrative processes and contributing to team and event coordination in a part-time capacity.
Responsibilities and impact
The role involves managing office supplies, mail, shipping, event support, office upkeep, phone handling, vendor liaison, compliance with safety protocols, and assisting IT and recruiting events to support company operations.
Experience and skills
Candidates should have an associate or bachelor's degree or be pursuing one, with preferred one or more years of office management experience, ability to lift 30lbs, shipping experience, strong organizational skills, customer service experience, and proficiency in Microsoft Office and online conferencing tools.
Career development
Secretariat promotes ongoing professional development and recognition within a collaborative culture, offering growth opportunities in a rapidly growing elite team.
Work environment and culture
Secretariat fosters an open, collaborative, diverse, and inclusive culture that values integrity, professionalism, and employee empowerment.
Company information
Secretariat is a firm specializing in high-stakes legal, risk, and regulatory matters globally, working with top law firms, corporations, and institutions to influence critical financial and strategic decisions.
Job location and travel
The position is based in the Atlanta office, requiring part-time onsite work typically from 12pm to 4pm, five days a week, with some flexibility.
Unique job features
The job offers unique involvement in legal and regulatory support environments, with responsibilities spanning administrative, operational, and event coordination tasks in a prestigious firm.
Company overview
Secretariat is a leading firm specializing in expert advisory services in the fields of construction, government contracts, and commercial litigation. They generate revenue through consulting fees, providing expert testimony, and offering strategic advice to clients involved in complex disputes and projects. Founded in 2008, Secretariat has quickly established itself as a trusted advisor in the industry, known for its deep expertise and commitment to delivering high-quality, data-driven insights. The company has a global presence, with offices in major cities around the world, and is recognized for its role in high-profile cases and projects.
How to land this job
Tailor your resume to highlight your experience in office administration, focusing on skills like managing office supplies, handling shipping logistics, and coordinating events, as these are key responsibilities at Secretariat.
Emphasize your proficiency with Microsoft Office Suite, especially Excel, Word, PowerPoint, and DocuSign, along with your adaptability in learning new technologies and using online conference tools like Zoom or Microsoft Teams.
Apply through multiple channels including Secretariat's corporate careers page and LinkedIn to ensure your application is seen by the right recruiters and hiring managers.
Connect on LinkedIn with current employees in Secretariat’s Atlanta office or administrative teams; use ice breakers such as asking about their experience coordinating office events or how they manage shipping and logistics in a fast-paced environment.
Optimize your resume for ATS by incorporating keywords from the job description such as 'office administration,' 'shipping logistics,' 'event coordination,' 'Microsoft Office proficiency,' and 'customer service,' ensuring your resume passes initial automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple job posting locations, and find LinkedIn contacts to network with, allowing you to focus more on preparing for interviews and professional development.
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