Administrative Assistant

KINGSPORT, TNPosted 30+ days ago

Job summary

• Job post source

  This job is directly from Eastman

• Job overview

  The Administrative Assistant at Eastman supports site security and administrative functions to ensure smooth operations and high-level service for the department and site personnel.

• Responsibilities and impact

  The role involves managing access permissions, issuing badges and passes, overseeing security systems and compliance, supporting department leadership with scheduling and correspondence, managing supplies and expenses, and maintaining organizational documents and technical support.

• Experience and skills

  Requires a high school diploma or equivalent, 3 to 5 years of administrative support experience preferred, proficiency in Microsoft Office, and experience with SharePoint, SAP/R3, Workforce, Concur, PowerBI, and Ariba is highly preferred. Strong organizational, communication, and multitasking skills are essential.

• Work environment and culture

  Eastman values a highly engaged workforce with a commitment to diversity, inclusion, and collaboration across all organizational levels.

• Company information

  Eastman is a global specialty materials company founded in 1920, employing around 14,000 people worldwide, with 2024 revenue of approximately $9.4 billion, and is headquartered in Kingsport, Tennessee.

• Job location and travel

  The position is based at the TNO plant in Kingsport, Tennessee, with responsibilities including site security and administrative support.

• Unique job features

  The job uniquely combines security management with administrative support, using specialized systems like Genetec, SAP, NERM, and MVDS, and involves handling badges and access for multiple sites.

Company overview

Eastman is a global specialty materials company that produces a wide range of advanced materials, additives, functional products, chemicals, and fibers. They generate revenue by supplying these materials to various industries, including transportation, building and construction, and consumables. Founded in 1920 as part of Eastman Kodak, the company became independent in 1994 and has since focused on innovation and sustainability, emphasizing circular economy solutions and reducing environmental impact. Notable for their commitment to research and development, Eastman continues to drive growth through technological advancements and strategic acquisitions.

How to land this job

• Tailor your resume to highlight your experience in administrative support, particularly your skills in managing access permissions, coordinating badges, and supporting security systems like SAP, SharePoint, and Genetec, as these are core to the Eastman Administrative Assistant role.

• Emphasize your proficiency with Microsoft Office Suite, especially Outlook for calendar and meeting management, along with your ability to handle confidential information and multi-task in a fast-paced environment, aligning with Eastman's requirements.

• Apply through multiple platforms including Eastman's corporate careers page and LinkedIn to maximize your application visibility and ensure your resume reaches the appropriate hiring teams.

• Connect on LinkedIn with current Eastman employees in the security or administrative departments, using ice breakers such as asking about their experience working with Eastman's security systems or inquiring how the administrative team supports site operations effectively.

• Optimize your resume for ATS by incorporating keywords from the job description like 'security verification systems,' 'SAP,' 'SharePoint,' 'badge management,' and 'administrative support' to ensure it passes automated screenings.

• Use Jennie Johnson's Power Apply feature to automate applying across multiple sites, tailor your resume for ATS compatibility, and identify relevant Eastman contacts on LinkedIn, allowing you to focus your energy on preparing for interviews and networking.