Community Investments Administrative Assistant

WEST PALM BEACH, FLPosted 22 days ago

Job summary

• Job post source

  This job is directly from Palm Beach County

• Job overview

  The Community Investments Administrative Assistant supports the Community Investments division by managing administrative tasks and coordinating key activities to help achieve divisional and organizational goals.

• Responsibilities and impact

  The role involves providing high-level administrative support to the EVP of Community Investments, managing calendars, expense reports, travel arrangements, handling confidential issues, liaising with staff, maintaining division calendars, assisting with technical training, volunteer events, interviews, and disaster response efforts.

• Experience and skills

  Requires a high school diploma or equivalent (associate degree preferred), 3-5 years supporting high-level administration, strong organizational, communication, and customer service skills, proficiency in Microsoft Office, discretion with confidential information, and ability to manage multiple tasks.

• Company information

  Palm Beach County is the employer, emphasizing equal opportunity, drug-free workplace, and ADA compliance.

Company overview

Palm Beach County, located in the southeastern part of Florida, is a government entity responsible for providing a wide range of public services to its residents. The county generates revenue through property taxes, service fees, and federal and state funding. Established in 1909, it has a rich history of growth and development, playing a crucial role in regional planning, public safety, and community services. Key areas of focus include infrastructure, education, healthcare, and environmental conservation, making it a vital organization for the well-being of its diverse population.

How to land this job

• Position your resume to emphasize your experience in high-level administrative support, especially managing calendars, expense reports, and travel arrangements, as these are key duties for the Community Investments Administrative Assistant role at Palm Beach County.

• Highlight your ability to handle confidential information with discretion, strong organizational skills, and your proficiency in Microsoft Office Suite and technology, since these are critical for supporting the EVP and division efficiently.

• Apply through multiple platforms including Palm Beach County’s official careers page and LinkedIn to maximize your exposure and increase your chances of securing an interview for this position.

• Connect on LinkedIn with current employees in the Community Investments division or administrative staff at Palm Beach County; initiate conversations by referencing recent community projects or initiatives the division has undertaken or by asking about the team culture and expectations for the role.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'calendar management,' 'expense reports,' 'confidentiality,' 'organizational skills,' and 'Microsoft Office proficiency' to ensure your application passes initial screenings.

• Use Jennie Johnson’s Power Apply feature to automate tailoring your resume with relevant keywords, identify multiple application channels, and suggest LinkedIn contacts to network with, allowing you to focus your time on preparing for interviews and other job search activities.