NYS Office of General Services

Administrative Assistant 1 (NY HELPS) - VID 192473

ALBANY, NYPosted 17 days ago

Job summary

  • Job post source

    This job is directly from NYS Office of General Services

  • Job overview

    The Administrative Assistant 1 (NY HELPS) role supports administrative functions within the NYS Office of General Services by managing communications, documentation, and data entry to ensure smooth office operations.

  • Responsibilities and impact

    The job involves reviewing and entering invoices, answering calls, managing mail and filing systems, responding to inquiries, composing correspondence, scheduling meetings, and potentially supervising clerical staff to support organizational efficiency.

  • Experience and skills

    Candidates need experience in administrative support including office software use, customer service, business writing, or office administration, with specific levels of experience or education required depending on the appointment level.

  • Career development

    Employees hired via NY HELPS start on a non-competitive basis but are expected to convert to competitive status within a year, gaining full rights and eligibility for promotion exams, supporting career advancement.

  • Work environment and culture

    The Office of General Services values diversity and equal opportunity, encouraging applicants from all communities and offering a structured telecommuting program requiring management approval.

  • Company information

    The NYS Office of General Services is a state agency focused on supporting government operations with a commitment to diversity and equal employment opportunity.

  • Job location and travel

    The position is based in New York State with telecommuting options available upon management approval.

  • Application process

    Applicants must provide detailed resumes including start and end dates of experience, and may be appointed from eligible lists or current state employees meeting service requirements, with no examination required for NY HELPS appointments.

  • Unique job features

    The position is part of the NY HELPS program offering a traineeship opportunity with a pathway to permanent competitive employment without an exam.

Company overview

The New York State Office of General Services (OGS) provides essential support services for the operations of state government, including real estate management, procurement, and information technology. They generate revenue through the management and leasing of state-owned properties, as well as through contracts and procurement services for various state agencies. Established in 1960, OGS has a rich history of facilitating efficient government operations and ensuring the effective use of state resources.

How to land this job

  • Position your resume to highlight your administrative support experience, especially your proficiency with office software such as email, word processing, spreadsheets, and databases, as these are key for the Administrative Assistant 1 role at NYS Office of General Services.

  • Emphasize your skills in managing incoming invoices, handling communications via telephone and email, maintaining filing systems, composing correspondence, and scheduling appointments, as these duties are central to the job description.

  • Apply through multiple platforms including the NYS Office of General Services official employment website and LinkedIn to maximize your application visibility for this position.

  • Connect with current employees or team members in the administrative or NY HELPS division at NYS Office of General Services on LinkedIn. Use ice breakers like commenting on their recent posts about office initiatives or asking about their experience working in the NY HELPS program to start a conversation.

  • Optimize your resume for ATS by incorporating keywords from the job description such as 'invoice processing,' 'customer service,' 'office administration,' 'database management,' and 'scheduling appointments' to ensure it passes initial automated screenings.

  • Jennie Johnson's Power Apply feature can automate tailoring your resume, identify the best application channels, and find relevant LinkedIn contacts to network with, saving you time and increasing your chances of landing the job.

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