Physical Asset Specialist

MCLEAN, VAPosted 30+ days ago

Job summary

• Job post source

  This job is directly from Southern Management Companies

• Job overview

  The Physical Asset Specialist supports Physical Asset Advisors and Project Managers by managing capital expenditure projects and tracking budgets and contracts to ensure efficient project execution within Southern Management Companies.

• Responsibilities and impact

  The role involves tracking project contracts, invoicing, budgets, expenditures, supporting project documentation, issuing purchase orders, maintaining data, and assisting with communication and reporting related to physical asset projects.

• Compensation and benefits

  The position offers a comprehensive benefits package including health, dental, and vision insurance options, company-paid life and AD&D insurance, 401(k) with company contribution, paid holidays and time off, bereavement leave, jury duty pay, and continuing education opportunities.

• Experience and skills

  Candidates should have a high school diploma or equivalent, preferred administrative office experience, advanced computer skills including Microsoft Office, Word, and Excel, and knowledge of basic contracting, project management, Microsoft Project, YARDI, and effective communication skills.

• Work environment and culture

  Southern Management emphasizes empowering team members to do the right things for the right reasons, fostering a people-focused and engaging work environment.

• Company information

  Southern Management is the largest privately owned property management company in the Mid-Atlantic, managing apartments, hotels, mixed-use, and commercial properties with a focus on people and quality service.

• Unique job features

  The role uniquely combines administrative, financial tracking, and project support responsibilities within a large property management company, offering exposure to capital expenditure projects and cross-departmental communication.

Company overview

Southern Management Companies is a prominent property management firm specializing in residential, commercial, and hospitality properties primarily in the Mid-Atlantic region. They generate revenue through leasing, property management fees, and hospitality services. Founded in 1965 by David Hillman, the company has grown to manage over 25,000 apartment homes and numerous commercial properties, emphasizing community engagement and sustainability. Their commitment to quality service and innovative management practices has made them a leader in the industry.

How to land this job

• Position your resume to highlight your administrative support skills, especially in project tracking, contract management, and budget monitoring, as these are core to the Physical Asset Specialist role at Southern Management Companies.

• Emphasize proficiency in Microsoft Office Suite, particularly advanced Excel skills like filtering, formulas, and pivot tables, as well as familiarity with YARDI and Microsoft Project to align with the technical requirements.

• Apply through multiple channels including Southern Management Companies’ corporate career site and LinkedIn to maximize your application’s exposure and ensure it reaches the right hiring managers.

• Connect with current Physical Asset Advisors, Project Managers, or team members on LinkedIn within Southern Management Companies, using ice breakers such as asking about recent capital expenditure projects or how they manage project tracking and budget updates to start a meaningful conversation.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'capital expenditure tracking,' 'project management,' 'contracting,' 'budget monitoring,' and 'Microsoft Excel advanced skills' to pass automated screenings effectively.

• Leverage Jennie Johnson’s Power Apply feature to automate applying through multiple job boards and the corporate site, tailor your resume with relevant keywords, and identify LinkedIn contacts for networking, allowing you to focus your energy on preparing for interviews and other job search activities.