Job summary
Job post source
This job is directly from Taylor Duma LLP
Job overview
The Records Coordinator at Taylor Duma LLP manages and maintains firm records to support legal staff by ensuring accurate, secure, and accessible record keeping across multiple practice areas.
Responsibilities and impact
The Records Coordinator organizes physical and electronic legal records, coordinates retrieval and delivery of files, enforces records management policies, performs audits, manages client file intake and release, supports compliance needs, collaborates with IT, trains staff, liaises with storage vendors, and assists with administrative tasks.
Experience and skills
Candidates should have 2+ years of records or file coordination experience, preferably in a legal setting, with strong organizational skills, attention to detail, confidentiality, proficiency in Microsoft Office and document management systems, and the ability to handle physical file storage.
Work environment and culture
The role is based in an office environment with regular cross-department interaction and requires physical activity such as lifting and moving file boxes.
Company information
Taylor Duma LLP is a law firm that requires detailed and compliant records management to support its legal operations.
Job location and travel
The position is office-based with physical demands including lifting up to 30 lbs and some bending and walking related to file storage.
Company overview
Taylor Duma LLP is a Canadian law firm based in Toronto that specializes in providing legal services to clients in areas such as business law, real estate, litigation, and estate planning. The firm generates revenue primarily through client fees for legal advice, transactional support, and representation in court or negotiations. Founded by partners with extensive experience in both corporate and personal legal matters, Taylor Duma LLP has built a reputation for personalized service and practical solutions tailored to client needs. The firm is known for its client-focused approach and commitment to building long-term relationships within the Greater Toronto Area. Candidates should be aware that Taylor Duma LLP values professionalism, attention to detail, and a collaborative work environment.
How to land this job
Tailor your resume to emphasize your experience in records management, particularly within legal or professional services environments, highlighting your ability to maintain both physical and electronic records according to firm policies and legal standards.
Focus on showcasing your organizational skills, attention to detail, and proficiency with document management systems and Microsoft Office, as these are critical for managing, auditing, and securing legal files at Taylor Duma LLP.
Apply through multiple platforms such as Taylor Duma LLP's official corporate careers page, LinkedIn, and relevant job boards to maximize your application visibility for the Records Coordinator role.
Connect on LinkedIn with current employees in the records management or administrative teams at Taylor Duma LLP; start conversations by commenting on recent firm news, asking about their experience with records protocols, or expressing your enthusiasm for supporting legal teams through effective records coordination.
Optimize your resume for ATS by incorporating keywords from the job description like 'records management,' 'legal file organization,' 'records retention,' 'document management systems,' and 'confidentiality' to ensure your application passes initial automated screenings.
Use Jennie Johnson's Power Apply feature to automate tailoring your resume, identify all application channels, and find LinkedIn contacts to network with, freeing up your time to prepare thoroughly for interviews and follow-ups.
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