Maricopa Community Colleges

Administrative Associate Coordinator (Student Affairs)

PHOENIX, AZPosted 30+ days ago

Job summary

  • Job post source

    This job is directly from Maricopa Community Colleges

  • Job overview

    The Administrative Associate Coordinator at Maricopa Community Colleges supports two deans in Student Affairs by managing administrative tasks and coordinating office functions to ensure smooth operations.

  • Responsibilities and impact

    The role involves executive support including managing calendars, meetings, travel arrangements, and communication with stakeholders; handling financial processes like requisitions, purchases, and expense reports; preparing communications, reports, and training materials; and performing other assigned duties.

  • Company information

    Maricopa Community Colleges is an educational institution with multiple campuses, including GateWay Community College, focused on providing accessible higher education and student support services.

  • Team overview

    The position supports two deans within the Division of Student Affairs, coordinating with federal work-study student workers and part-time staff.

  • Job location and travel

    The job is located at GateWay Community College, part of Maricopa Community Colleges, with no specific mention of remote work or travel requirements.

  • Unique job features

    The role includes coordinating moderately complex administrative functions and training student workers, emphasizing communication with internal and external stakeholders.

Company overview

Maricopa Community Colleges is a network of 10 community colleges located in Maricopa County, Arizona, providing higher education and workforce training. They generate revenue through tuition fees, state funding, and grants. Established in 1962, the district has grown to serve over 200,000 students annually, offering associate degrees, certificates, and transfer programs. The institution is known for its commitment to accessibility, affordability, and community engagement, playing a crucial role in local economic development and education.

How to land this job

  • Position your resume to highlight your experience in administrative support, especially in coordinating activities for multiple executives or deans, as this aligns directly with the role at Maricopa Community Colleges.

  • Emphasize your skills in managing complex calendars, coordinating meetings and events, handling travel arrangements, and maintaining confidentiality of sensitive information, as these are key responsibilities.

  • Showcase your proficiency in financial processes such as creating requisitions, tracking expenditures, and preparing expense reports, since financial oversight is a significant part of the job.

  • Apply through multiple platforms including Maricopa Community Colleges' official careers page and LinkedIn to maximize your exposure and application reach.

  • Connect with current employees in the Student Affairs division on LinkedIn; use ice breakers like asking about recent initiatives in the division or expressing interest in how the team supports the deans to start a conversation.

  • Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'calendar management,' 'financial processes,' 'student affairs,' and 'communication and reporting' to ensure your resume passes initial screenings.

  • Utilize Jennie Johnson's Power Apply feature to automate applying across multiple channels, tailor your resume with relevant keywords, and identify LinkedIn contacts to network with, allowing you to focus your energy on preparing for interviews and other job search activities.

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