Administrative Assistant (NESA Grade 3)

NEWTON, MAPosted 22 days ago

Job summary

• Job post source

  This job is directly from Newton Public Schools

• Job overview

  The Administrative Assistant (NESA Grade 3) supports Newton Public Schools by managing departmental data, coordinating reports, and overseeing daily administrative operations to ensure smooth functioning of the department.

• Responsibilities and impact

  The role involves maintaining records and budgets, processing administrative documents, handling office traffic, scheduling meetings, supporting teachers, managing transcript processes, and providing customer service to students, parents, and staff.

• Work environment and culture

  The work environment is an office setting with moderate noise and frequent interruptions, requiring interaction with school staff, students, parents, and vendors, while handling confidential information.

• Company information

  Newton Public Schools is an educational institution focused on serving students and supporting staff through administrative and educational services.

• Job location and travel

  The job is performed in an office environment within Newton Public Schools, involving standard office equipment and occasional physical activity such as lifting up to 15 pounds.

• Unique job features

  The position includes diverse clerical and administrative duties, responsibility for confidential information, and occasional supervision of students or temporary help.

Company overview

Newton Public Schools is a public school district located in Newton, Massachusetts, serving a diverse student population across its elementary, middle, and high schools. The district focuses on providing high-quality education through a comprehensive curriculum that includes advanced placement courses, special education, and extracurricular activities. Revenue is primarily generated through state funding, local property taxes, and federal grants. Established in the 19th century, the district has a long history of academic excellence and community involvement, making it a reputable institution for both students and educators.

How to land this job

• Tailor your resume for the Administrative Assistant role at Newton Public Schools by emphasizing your experience in managing department data, preparing reports, and coordinating administrative documents such as requisitions and invoices.

• Highlight your skills in office supply management, budget tracking, and maintaining internal control systems, as these are key responsibilities in this position.

• Apply through multiple platforms including Newton Public Schools' official website and LinkedIn to maximize your application visibility and chances of being noticed.

• Connect with current employees in the administrative or education support divisions at Newton Public Schools on LinkedIn; you can start conversations by asking about their experience with the department’s workflow or inquiring about tips for succeeding in this role.

• Optimize your resume for ATS by including keywords and phrases from the job description such as 'budget tracking,' 'report preparation,' 'department data management,' 'customer service,' and 'Naviance support' to ensure your resume passes automated screenings.

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