Assistant to the Deputy Chief of Administration

NEW YORK, NYPosted 24 days ago

Job summary

• Job post source

  This job is directly from New York City Fire Department

• Job overview

  The Assistant to the Deputy Chief of Administration supports the Deputy Chief and Administration Division by managing administrative tasks and confidential correspondence to ensure smooth division operations.

• Responsibilities and impact

  The role involves providing administrative support including drafting correspondence, managing schedules, coordinating events, assisting with reports and verifications, supervising interns, handling phone coverage, and supporting various clerical and organizational tasks to aid the Administration Division's functions.

• Experience and skills

  Candidates must have an associate degree with secretarial or office technology credits or equivalent experience, with the ability to type at least 55 words per minute; legal dictation skills may be required for some assignments.

• Work environment and culture

  The City of New York promotes an inclusive and diverse work environment free from discrimination, emphasizing equal opportunity for all employees.

• Company information

  The New York City Fire Department is a major city agency focused on fire safety and emergency response, committed to diversity and inclusion in its workforce.

• Job location and travel

  The position requires residency in New York City or nearby counties within 90 days of appointment, reflecting a local work environment.

• Unique job features

  The job includes unique responsibilities such as acting as liaison for special events with the Mayor's Office and managing various administrative and emergency contact roles within the agency.

Company overview

The New York City Fire Department (FDNY) is responsible for providing fire protection, technical rescue, primary response to biological, chemical, and radioactive hazards, and emergency medical services to the five boroughs of New York City. They generate revenue through government funding, grants, and various public safety programs. Founded in 1865, FDNY is renowned for its bravery, particularly during the 9/11 attacks, and has a rich history of evolving firefighting techniques and community outreach programs.

How to land this job

• Position your resume to highlight your strong administrative support skills, emphasizing experience with confidential correspondence, calendar management, and event coordination relevant to the Assistant to the Deputy Chief of Administration role at NYC Fire Department.

• Focus on showcasing your ability to handle multi-tasking duties such as managing schedules, assisting with fiscal and payroll reports, and providing backup support for various administrative functions as outlined in the job description.

• Apply through multiple platforms including the official New York City Fire Department careers page and LinkedIn to maximize your chances of visibility and consideration for this role.

• Connect on LinkedIn with current employees in the Administration Division at NYC Fire Department, using ice breakers like commenting on recent department initiatives, asking about their experience working with executive leadership, or inquiring about the culture and expectations for this position.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative assistance,' 'confidential correspondence,' 'calendar management,' 'event coordination,' 'fiscal reports,' and 'legal secretarial skills' to ensure it passes automated screenings effectively.

• Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application portals, and find relevant LinkedIn contacts to network with, allowing you to focus your energy on preparing for interviews and refining your skills.