Job summary
Job post source
This job is directly from Michigan State University
Job overview
The Administrative Associate II/S at Michigan State University manages financial, human resources, purchasing, and facilities functions for University Communications and Marketing, supporting strategic initiatives and ensuring compliance with policies.
Responsibilities and impact
The role involves managing budgets, approving expenditures, overseeing HR processes, coordinating procurement activities, supervising staff, and supporting unit projects to ensure smooth operations and policy adherence.
Experience and skills
Requires a bachelor's degree in Business Administration or related field with 5-8 years of relevant experience; preferred qualifications include a master's degree, 8-10 years fiscal officer experience, HR and personnel management skills, proficiency with EBS systems, Microsoft Office, and higher education experience.
Career development
Opportunities include continuous learning, professional development, staff training, and avenues for growth and challenge within the unit.
Work environment and culture
The position supports a flexible, remote-friendly work environment and emphasizes teamwork, collaboration, process improvement, and adaptability to change.
Company information
Michigan State University is a leading global public research university with a focus on increasing awareness and appreciation through University Communications and Marketing.
Job location and travel
The job is based at Michigan State University with standard hours from 8-5 and offers remote-friendly work options as mutually agreed.
Application process
Applicants must submit a cover letter, resume, and three professional references by the bidding eligibility deadline of 07/22/2025 at 11:55 PM.
Unique job features
The role uniquely combines financial management, HR, procurement, and supervisory duties within a higher education communications unit, offering involvement in strategic initiatives and diverse administrative functions.
Company overview
Michigan State University (MSU) is a public research university located in East Lansing, Michigan. Founded in 1855, it was the first institution of higher education in the United States to teach scientific agriculture. MSU offers a wide range of undergraduate, graduate, and professional programs across various disciplines, making money primarily through tuition, research grants, and public funding. The university is known for its strong emphasis on research, with significant contributions in fields such as agriculture, education, engineering, and business.
How to land this job
Tailor your resume to emphasize your expertise in budget management, financial oversight, and human resources administration, highlighting your experience with fiscal policy compliance and strategic financial planning relevant to Michigan State University's University Communications and Marketing unit.
Showcase your proficiency with enterprise business systems such as Kuali Financial Systems, SAP HR/Payroll, and Spartan Financial Navigator, along with your skills in Microsoft Office Suite, especially Excel and Power BI, to align with the job’s technical requirements.
Apply through multiple channels including Michigan State University's official career portal, LinkedIn, and other academic job boards to maximize your application’s reach and visibility.
Connect with current employees in the University Communications and Marketing division on LinkedIn; initiate conversations by referencing recent MSU communications projects or asking about how the department integrates financial and HR systems to support strategic goals.
Optimize your resume for ATS by incorporating keywords from the job description such as 'budget management,' 'financial oversight,' 'human resources compliance,' 'procurement,' and 'enterprise business systems' to ensure it passes initial screenings effectively.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple relevant job posting sites, and find LinkedIn connections in the division, allowing you to focus more on preparing for interviews and networking.
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